Email coping mechanisms
Jul. 27th, 2007 05:41 pm![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png){kind=small}
kickahaOkay, so now that my Inbox hit 2600 unsorted msgs today, dating back to January 2006 (that's before we moved up here, note), I decided to roll up my sleeves and take care of this crap. I've been deleting like a madman - I have trashed *SO MANY* stupid jokes sent by family members. I've moved all pics sent by friends and family that were, like, actual pictures and not ZOMG! LOOK AT THIS! images to iPhoto, properly tagged and bagged. I'm down to 1400msgs or so, and still culling.
Now... what to do with them when I'm done? Traditionally, I've meticulously sorted them into folders (I have about, oh... 90 or so, all nicely hierarchical and organized), but a) this is a pain, b) this cuts up conversations among many people into a plethora of snippets in different folders (which I hate). But, the alternative has always been to just... lump them. And that seems like such a nightmare. I've been doing it this way since 1990 or so, and I have a basically complete record of all non-trivial, non-spam email since 1992. (Yeah, scary huh? It's interesting to use it as an ad hoc diary of sorts, to go back and reread conversations with friends then and now, to see my own words and thoughts, and how they've changed... it's kind of terrifying, yet neat.)
Was watching Merlin Mann's inboxzero talk at Google though, and he suggests exactly that: one, and exactly one, folder for all email worth saving, named 'Archive'. Once I was able to get my intestines to stop spasming at the idea, he had a good point... we have these little things called 'search' and 'metadata'... so why not use them?
I realized he is, as he often is, quite spot on. Why should I put *any* work into organizing my mail, when I can search through thousands upon thousands of messages generally faster than I can manually look for what I want? When I use search *anyway* to look for things, why do I have it set up to artificially limit where I'm searching?
So what're y'all's coping mechanisms?
Now... what to do with them when I'm done? Traditionally, I've meticulously sorted them into folders (I have about, oh... 90 or so, all nicely hierarchical and organized), but a) this is a pain, b) this cuts up conversations among many people into a plethora of snippets in different folders (which I hate). But, the alternative has always been to just... lump them. And that seems like such a nightmare. I've been doing it this way since 1990 or so, and I have a basically complete record of all non-trivial, non-spam email since 1992. (Yeah, scary huh? It's interesting to use it as an ad hoc diary of sorts, to go back and reread conversations with friends then and now, to see my own words and thoughts, and how they've changed... it's kind of terrifying, yet neat.)
Was watching Merlin Mann's inboxzero talk at Google though, and he suggests exactly that: one, and exactly one, folder for all email worth saving, named 'Archive'. Once I was able to get my intestines to stop spasming at the idea, he had a good point... we have these little things called 'search' and 'metadata'... so why not use them?
I realized he is, as he often is, quite spot on. Why should I put *any* work into organizing my mail, when I can search through thousands upon thousands of messages generally faster than I can manually look for what I want? When I use search *anyway* to look for things, why do I have it set up to artificially limit where I'm searching?
So what're y'all's coping mechanisms?
![[identity profile]](https://www.dreamwidth.org/img/silk/identity/openid.png){kind=small}
(no subject)
Date: 2007-07-28 12:54 am (UTC)KEEP - My general archive
SPARTAN - From my current or previous job
JOBS - Where I put all my job lead correspondence
I used to split it up into individuals when I got tons of work e-mail, but these days, I keep up with most of my friends via blogging, and those notification e-mails go to my z6 spacemonkeymafia account, and are deleted as read, since I have them on LJ. I do need to look into archiving LJ at some point or another, since I've been on here a few years. Would hate for a chunk of my online life to disappear.
(no subject)
Date: 2007-07-28 12:58 am (UTC)I'm considering something similar... Archive folders for Personal, Work, and Other, and nothing further subdivided than that.